Health and safety have become the primary discussion topic in every forum throughout the last two years. Therefore, all entities are making every effort to ensure that their interactions are as risk-free as possible. This situational truth is constant throughout the board, including for strata meetings.
Now that the Queensland Government has lifted movement restrictions and is permitting interstate travel, it is important to remember the heightened risk of contracting Covid-19 as the virus continues to mutate and spread throughout the country.
With open borders also came permission to conduct face-to-face meetings as needed. However, it is best to make every effort to minimise the chances of inadvertent contraction. Therefore, for the good of all customers, staff, and stakeholders, you have to adhere to a list of guidelines when attending a strata meeting.
First, primary preferences fall to maintaining the status quo established over the last 18 months and became the norm. That means that virtual meetings still carry more favourable voting outcomes than the alternative. Therefore, they remain the better option.
On the other hand, for all strata meetings conducted in person, the following protocols must be in place:
- The meeting venue must be large enough to accommodate all attendees comfortably while observing social distancing conventions of 1.5 metres between each person.
- The meeting space must also be well ventilated.
- All meeting facilitators have to establish an attendee check-in system for meetings held within a strata property. The most recommended approach is the use of QR codes. A strata manager can organise this on the facilitators’ behalf.
- All attendees are strongly encouraged to don face masks throughout their attendance.
- Everyone must observe thorough and regular hand washing or sanitising.
- While your hands may be clean, you should also avoid making physical contact with other attendees as much as possible.
- All attendees have to be fully vaccinated against the virus.
- All prospective attendees must also keep careful track of their health. If you notice any symptoms, please avoid going to a meeting.
Finally, keep track of the number of attendees you expect to have in your meeting. This sum will dictate the location size you book based on your satisfactory adherence to the guidelines listed above. If the spaces already freely available to you prove to be inadequate, then you may liaise with your strata manager to make alternate arrangements.
These are uncertain and unprecedented times when we have to rely on one another’s compliance to remain healthy. Therefore, your cooperation and understanding are invaluable. Additionally, your adherence to these procedures will only serve to enhance and protect everyone’s safety and wellbeing.
Note that these guidelines are not static. Their scope is reliant on the changing governmental policies presented from time to time. Therefore, you are advised to make periodic checks to verify that you remain compliant.
Finally, get in touch with your strata manager or strata management company if you require any clarification on the procedures listed above or advice on conducting strata meetings.